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GODORT Best Practices for LibGuides

Continuity

The Government Documents Round Table is an organization built on volunteers, which means that project contributors and committee membership are constantly changing. It is important to have a continuity plan in place for each LibGuide project. 

When there is a change in leadership for a GODORT LibGuide project, the current admin for the LibGuide is responsible for transferring administrative privileges to the new project coordinator.  

Members of the GODORT Technology Committee can also help answer questions about account management and access. 

Edit, delete or reassign ownership

To see a list of all of your guides, go to Content > Guides. 

Navigating to the Guides page

This will take you to the Guides page, where you can browse, edit, delete, or reassign ownership of your guides.

Options for editing and managing guides

  1. Click on any column to sort the list of guides in ascending order. Click it again to sort in descending order.
  2. Use the filters in each column to limit the list of guides.
    • Only know the guide's title? Try filtering by the Name field.
    • Want to see only your guides? Enter your name in the Owner field.
    • Filters can be combined, too, so you can limit by both Name and Owner, for example.
  3. To export a list of all of the guides in your system, click on the  Export All Records button and select either the  HTML or  CSV format.
    • Both export options will include all of the columns from the list of guides (ID, Name, Type, Owner, Group, Friendly URL, Status, Created, and Updated).
    • In addition, the Guide URL will also be included in the export files.
  4. To edit a guide, click on click its Edit () icon in the Actions column. (This icon will not display if you do not have permission to edit the guide.) You can also click on the guide's Name.
    • If you are an Admin-level user, or a Regular-level user with the Edit all Guides permission (CMS only), you will be able to view and edit all guides.
    • If you are a Regular-level user, you will be able to view any guide, but only edit those you own or to which you've been assigned as an editor.
    • If you are an Editor-level user, you will only be able to view and edit guides to which you've been assigned as an editor.
  5. To reassign ownership of a guide, click on the Change Guide Owner () icon in the Actions column. (This option will only appear if you are the guide's owner, or an Admin-level user.) You will be prompted to select a new owner of the guide and whether to also reassign assets created by the current owner.

change guide owner dialog box

 

*** content borrowed from ask.springshare.com